Recruitment and HR
Transforming IDF Recruitment from Internal Innovation to Organizational Efficiency
Overview
In my journey from a dedicated department tool to a large-scale organizational solution, I developed and scaled recruitment tools that transformed the Special Courses HR processes.
Starting with a tool for my team to address recruitment challenges, my work was recognized at the highest levels, leading to my transition into the main information technology organization.
Here, I expanded the solution for hundreds of users, significantly improving efficiency and planning across the organization.
Problem
Recruitment in the IDF Special Courses faced several challenges:
- Data Inadequacies: The primary company data source lacked essential internal data required for recruitment and assignment tasks.
- Manual Processes: Recruitment and assignment involved extensive manual work, causing inefficiencies.
- Predictive Shortcomings: Without proper tools, predicting and planning for future needs was difficult, affecting unit stability.
Solution
Internal Tool Development
I initially created an internal recruitment tool using MS Access and Excel to streamline and automate processes. This tool included:
- Automated Data Integration: Built a daily updated database with views for relevant roles and tasks, outlier reports to identify gaps and top action recommendations.
- Predictive Analysis: Developed an Excel-based tool to generate statistical predictions on future movements using historical trends and macros, updated monthly.
This tool reduced the team size required from 10 to 7, improving efficiency and planning.
Below is a diagram of the process I've built:
Recognition And Expansion
My efforts were recognized with a Brigadier's appreciation and a promotion to Captain, leading to a role in the IT sector without prior experience.
In this new role, I scaled the internal tool to support over 250 users, working with 10 engineers to develop a comprehensive HR management solution.
Below is a rough sketch of the solution components:

Results
Efficiency and Planning Gains
- Team Efficiency: Reduced the number of personnel involved in recruitment processes from 10 to 7.
- Improved Planning: Enhanced the ability to predict and plan, contributing to more stable units.
Organizational Impact
- User Expansion: Scaled the solution to accommodate 250 users, integrating advanced features to meet broader organizational needs.
- Time-to-Assignment: The average time soldiers spent waiting for an assignment was reduced from 3.5 days to 1 day, significantly enhancing operational efficiency.
- Strategic Focus: By automating paperwork and routine tasks, HR teams could focus on strategic initiatives, improving overall effectiveness.
Reflections
This project marked a pivotal point in my career, highlighting the impact of scalable solutions on HR management. It taught me the importance of user-centric design and iterative development. Moving forward, I aim to integrate advanced analytics and AI-driven insights to further optimize HR processes.